POSITION SUMMARY
Assists the Subcontracting Administrator with entering executed subcontracts and change orders into company database. Works with subcontractors to obtain necessary documentation. Works with Cost Accountants to gather and prepare information for submittal to Accounts Payable. Scans various documentation into online system. Assists with various administrative and front desk duties.

Essential Functions Statement(s)

• Enter executed subcontracts and change orders into eCMS
• Print and post billings from California office daily
• Work with Subcontractors to obtain Union letters
• Collect documentation, Lien Releases/Joint Check information and mailing instructions from Cost Accountants. Give all documentation to A/P to prepare checks on Tuesdays and Fridays
• Obtain/Renew all Licenses from City and State agencies
• Scan and enter Subcontract documentation into company database
  • New Subcontract
  • New Insurance Certificates
  • Change Orders
  • Check Copies
  • Estimate copies
  • Lien Releases
  • Union Letters
• Share front desk duties
  • Answer incoming calls
  • Pick up mail, open, stamp and distribute
  • Help order office supplies
  • Prepare Fed-Ex envelopes
• Update phone directory monthly and upload to company database
• Plan Corporate office Christmas party
• Help Engineering Assistant with miscellaneous duties
  • Travel
  • Estimating/Bid proposals
  • Prequalifications 

POSITION QUALIFICATIONS

Competency Statement(s)
Accuracy - Ability to perform work accurately and thoroughly. 
•           Organized - Possessing the trait of being organized or following a systematic method of                                 performing a task. 
•           Reliability - The trait of being dependable and trustworthy. 
•           Communication, Oral - Ability to communicate effectively with others using the spoken word. 
•           Communication, Written - Ability to communicate in writing clearly and concisely. 
•           Adaptability - Ability to adapt to change in the workplace. 
•           Friendly - Ability to exhibit a cheerful demeanor toward others. 
 
SKILLS & ABILITIES
 
Education:               Associate's Degree (two year college or technical school): or Work
                                Equivalent
 
Experience:             No prior experience necessary
 
Computer Skills:      Intermediate level Word, Excel, Outlook required
                                Experience with eCMS, or any ERP system, preferred 
 
Certifications &
Licenses:                              
 
Other Requirements:        Basic accounting skills required 
 
PHYSICAL DEMANDS
 
N (Not Applicable)              Activity is not applicable to this position.
O (Occasionally)                 Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently)                    Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly)                    Position requires this activity more than 66% of the time (5.5+ hrs/day)
 
Physical Demands                                             Walk                          O
         SitC
         Manually Manipulate    C
         Grasp                         O
         Reach Outward           O
         Reach Above Shoulder O
         Speak                        C
         Climb                         O
         Crawl                         N
         Squat or Kneel            O
         Bend                          O
 
Lift/Carry  
Push/Pull  
Other Physical Requirements

• Vision (Near, Distance, Color, Peripheral, Depth)
• Sense of Sound - Must be able to hear within a normal range with or without a hearing device

WORK ENVIRONMENT
Work is performed in an air conditioned office environment. Indoors, employee will be in contact with chemicals (i.e., toner for copier and facsimile machines), and materials (i.e., paper) normally found at offices. 
 
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.